Otter.ai alternatives: the picks and their seat prices
A team that outgrows Otter.ai can price five alternatives: Krisp, Fireflies.ai, Fathom, Read AI and Granola. Otter.ai Pro is $16.99 per user a month billed monthly and $8.33 billed annually, as read on October 29, 2026, and it stops at 5 billed users. Otter.ai Business is $30 billed monthly and $19.99 billed annually, and it allows 25 billed users.
| Tool | Seat price, per user a month | Team rule or limit | Free option |
|---|---|---|---|
| Krisp | Core: $16 billed monthly, $8 billed annually | Members unlimited | 7-day free trial, no credit card required |
| Fireflies.ai | Pro: $18 billed monthly, $10 billed annually | Any teammate counts as a seat | Free plan |
| Fathom | Team: $19 billed monthly, $15 billed annually | 2-user minimum | Free plan |
| Read AI | Pro: $19.75 billed monthly, $15 billed annually | One plan per workspace | Free plan |
| Granola | Business: $14 as listed, no billing basis printed | Unlimited history on Business | Basic, $0 |
Granola prints one figure with no billing basis; the other four set annual against monthly billing as each vendor prints it. The monthly figures for Otter.ai, Fathom and Read AI come from each page's own data.
| Plan | 1 seat | 5 seats | 10 seats |
|---|---|---|---|
| Otter.ai Pro | $203.88 / $99.96 | $1,019.40 / $499.80 | Not allowed: 5 billed users at most |
| Otter.ai Business | $360 / $239.88 | $1,800 / $1,199.40 | $3,600 / $2,398.80 |
| Krisp Core | $192 / $96 | $960 / $480 | $1,920 / $960 |
| Fireflies.ai Pro | $216 / $120 | $1,080 / $600 | $2,160 / $1,200 |
| Fathom Team | Not allowed: 2-user minimum | $1,140 / $900 | $2,280 / $1,800 |
| Read AI Pro | $237 / $180 | $1,185 / $900 | $2,370 / $1,800 |
| Granola Business (basis not printed) | $168 | $840 | $1,680 |
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Try Krisp →Otter.ai limits that push a team off Pro: member caps, minutes and length
Otter.ai lists its workspace member cap as 5 on Basic, 5 billed users on Pro and 25 billed users on Business. An eight-person team cannot stay on Pro. It would price Business, and its yearly cost there falls between the 5-seat and 10-seat Business totals above.
Otter.ai also limits each Pro user to 1,200 transcription minutes a month and 90 minutes per conversation. Business is listed with unlimited monthly minutes and 4 hours per conversation. Otter.ai lists the recording disclaimer email as an Enterprise feature, and says single sign-on needs a 100-user license.
Krisp and Granola: notes without a bot
Krisp says it works at the audio level on your device, which Krisp calls bot-free: no extra participant joins the call by default. It lists members as unlimited on every plan. Its optional Krisp Bot, from the Core plan, joins as a visible participant that the host must let in. Granola lists bot-free, device-audio capture on every plan, and Otter.ai also describes a Mac or Windows desktop app that records without bots.
Krisp vs Otter.ai sets the two paid plans side by side.
Fireflies.ai and Fathom: free plans and how each captures the call
Fireflies.ai has a free plan, labeled Free forever. Its bot, Fred, joins calls, and a Chrome extension records without it. Its pricing page counts every teammate added to a workspace as a seat. Fireflies.ai alternatives goes further on that tool.
Fathom also has a free plan, labeled Free forever, with unlimited recordings and transcriptions. It offers a choice of bot capture or a bot-free mode in beta. Fathom Team needs at least 2 users.
Which Otter.ai alternative fits which team
- Krisp for a team past five people that wants no bot by default: Core is $8 per user a month billed annually, and members are unlimited.
- Fireflies.ai for a team that wants a free plan, with Pro at $10 per seat a month billed annually.
- Fathom for a team of 2 or more that wants a free plan with unlimited recordings.
- Granola for a team that wants bot-free notes on every plan.
Free Otter.ai alternatives and options for Microsoft Teams
The free alternatives are Fireflies.ai Free, Fathom Free, Granola Basic and Read AI Free, which is labeled Always free and allows 5 meeting transcripts a month. Otter.ai's own free plan, Basic, caps a workspace at 5 members.
Microsoft Teams has a built-in route. Microsoft lists intelligent recap in Copilot as part of Teams Premium, an add-on license, or of the Microsoft Copilot license. Microsoft also says Copilot does not work in meetings hosted by another organization. Best AI note taker for teams sets the built-in tools beside these.
Unlike Otter.ai's free Basic plan, Krisp offers a 7-day free trial with no credit card required, then paid seats.
Sources used for this page
The facts above come from the pages below, read on October 29, 2026. Prices and terms change, so confirm them on the vendor's site before you buy.
- Krisp pricing page, Meeting AI plans — Vendor pricing page · krisp.ai · read October 29, 2026
- Krisp AI Meeting Assistant product page — Vendor product page · krisp.ai · read October 29, 2026
- Krisp Bot — Vendor documentation · help.krisp.ai · read October 29, 2026
- Pricing | Otter.ai — Vendor pricing page · otter.ai · read October 29, 2026
- Otter.ai home page — Vendor product page · otter.ai · read October 29, 2026
- Fireflies.ai pricing page — Vendor pricing page · fireflies.ai · read October 29, 2026
- Fathom pricing page — Vendor pricing page · fathom.ai · read October 29, 2026
- Read AI plans and pricing — Vendor pricing page · read.ai · read October 29, 2026
- Granola pricing page — Vendor pricing page · granola.ai · read October 29, 2026
- Catch up on meetings with Microsoft 365 Copilot in Teams — Vendor documentation · support.microsoft.com · read October 29, 2026