Best AI note taker for Microsoft Teams: Copilot or a separate tool

Best AI note taker for Microsoft Teams: the options and their prices

Copilot in Teams is the built-in option for a Microsoft 365 team that meets inside its own organization. Krisp, Otter.ai and Read AI are separate tools that take notes in Microsoft Teams calls. Microsoft's Copilot Business add-on is $21 per user a month paid yearly, or $25.20 billed monthly, as read on October 29, 2026. Krisp Core is $8 billed annually, or $16 billed monthly.

Copilot in Teams: licenses, organizer control and outside meetings

Microsoft says intelligent recap comes with Teams Premium, an add-on license, or with a Microsoft Copilot license. The Copilot Business add-on is available only to existing Microsoft 365 customers with an eligible Business plan.

The meeting organizer decides how and whether participants can use Copilot. To ask Copilot questions after a meeting ends, a transcript must exist, so live transcription has to be on. Copilot won't work in meetings hosted outside the participant's organization, so a call hosted by a client's company takes it out of play.

Separate note takers in Microsoft Teams: bot or no bot

Krisp works in Microsoft Teams through two virtual audio devices, Krisp Microphone and Krisp Speaker, which you choose in the Teams audio settings. Its optional bot, from Core, can join Teams too, and the host must let it in. Krisp's Teams integration, a Core and Advanced feature, shares notes to a Teams channel.

Otter.ai's notetaker, Fireflies.ai's Fred and Read AI's Read Assistant join the meeting as assistants. How to take meeting notes in Teams walks through each route.

Where Microsoft Teams recordings and notes are stored

Microsoft uploads a Teams recording to the organizer's OneDrive for private meetings or to SharePoint for channel meetings. Guests and external attendees can view it only if it is explicitly shared with them. Teams also notifies all participants when a recording starts.

Krisp keeps its recordings in its own cloud until you delete them, and its Teams integration can share a Krisp meeting to a Teams channel.

Which Microsoft Teams user should pick which

• Copilot in Teams for an internal Microsoft 365 team with a Copilot or Teams Premium license.
• Krisp for client calls hosted by other companies and for a team that also meets on Zoom and Google Meet. AI note taker for client meetings covers that case.
• Otter.ai for a free Basic plan of up to 5 members.

Microsoft's Copilot page names a one-month free trial that needs a credit card, while Krisp's pricing page offers 7 days with no credit card required. The best AI note taker for teams page adds Zoom and Google Meet.