AI note taker pricing comparison: a year for 1, 5 and 10 seats

AI note taker pricing comparison: yearly totals for 1, 5 and 10 seats

On annual billing, Krisp Core has the lowest paid yearly total in this table at 1, 5 and 10 seats: $96, $480 and $960, computed from $8 per user a month. Seat rules decide the rest. Every total below is computed from each vendor's printed per-month rate, as read on October 29, 2026.

In each total cell the first figure is billed monthly and the second billed annually. Each total is the per-month rate times 12 times the seats, computed here. Monthly rates for Otter.ai, Fathom and Read AI come from each vendor's own page data, and first-time or regional offers are left out.

Seat caps and minimums that change the total

Otter.ai Pro stops at 5 billed users, so it has no 10-seat total, and Business stops at 25. Fathom Team needs at least 2 users, so one person cannot buy it. Krisp and Fireflies.ai count every added teammate as a seat, and Krisp has unlimited members on every plan. Krisp pricing lists its seat rules in full.

For five seats, Krisp Core is $960 billed monthly or $480 billed annually, Otter.ai Pro $1,019.40 or $499.80, and Fathom Team $1,140 or $900. Otter.ai Pro fits five seats exactly, with no room for a sixth billed user.

Free plans and trials before the first bill

Several tools cost $0 at the start, each with limits, in the words each vendor uses.

• Otter.ai Basic: free, up to 5 members, 300 minutes per user a month.
• Fireflies.ai Free: free forever, with limited AI summaries.
• Fathom Free: free forever, with unlimited recordings and transcriptions.
• Read AI Free: always free, with 5 meeting transcripts a month.
• Granola Basic: $0 per user a month.
• ZoomMate Basic: comes with Workplace Basic, with 3 My Notes uses a month.

The lowest paid yearly total in this table at 1, 5 and 10 seats

Billed monthly, Krisp Core is lowest at each count: $192, $960 and $1,920 for 1, 5 and 10 seats. Otter.ai Pro is next at 1 and 5 seats ($203.88 and $1,019.40) and Fireflies.ai Pro at 10 ($2,160).

Billed annually, Krisp Core is lowest again at $96, $480 and $960. Otter.ai Pro follows at $99.96 and $499.80, and Fireflies.ai Pro at $1,200 for 10 seats.

Granola's totals carry no billing basis, so they sit outside both orders. Pick Krisp Core for the lowest paid total in this table among plans with a printed billing basis, at all three counts. Pick Otter.ai Pro for a team of up to 5 that wants unlimited storage, at $8.33 per user a month billed annually, and Fireflies.ai Free to pay nothing at first. Krisp vs Otter compares the first two in detail.

What a lower price leaves out

A lower total can come with tighter limits. Fireflies.ai Free includes 400 minutes of storage per team and Pro 8,000 minutes per seat. Otter.ai Pro allows 1,200 minutes per user a month and 90 minutes per conversation, against 300 and 30 on Basic. Read AI's free plan stops at 1 hour a meeting.

Krisp Core stores 10 GB per user, dedicated to each user and not pooled. The best AI note taker for teams page weighs these limits by team type.

Krisp's trial tile reads $0 for 7 days with no credit card required, so none of its seat prices apply until a plan is bought.